School Age Care

Adventure Club registration

Registration is available to students enrolled in Stillwater Area Public Schools during the school year for before and after school care. Students who are enrolled in schools outside of Stillwater Area Public Schools can register with a drop-in contract to attend non-school days only.
 
Online registration opens for ALL families on Tuesday, April 6, 2021 at 7 am. Registrations received between April 6-12 will be charged a $20 early-bird registration fee.
Registrations that come in beginning April 13 will be charged the regular registration fee of $40 per child.
 
Space is limited at school year sites. Registrations will be processed in the following order:

• Beginning April 6-12 we will review and process registrations from current students and their siblings (this will include those attending this year as well as families that originally enrolled for the 2020-21 school year)
   
• Beginning April 12, we will review and process all other registrations in the order in which they were received based on each site’s capacity. 

Once a site reaches capacity, all other registrations will be placed on a waiting list and families will be notified.  
 
For more information or to register, visit our website at stillwaterschools.org/Adventure-Club

For a downloadable/printable calendar please go here
 

Throughout the COVID-19 pandemic, Adventure Club has been operating school-day programming as well as before and after school hours. With elementary schools moving to In-Person learning in early 2021, please read through this information to understand how we will handle Adventure Club registration.

Important Dates:

• Jan 25-26, 2021: Transition days. No school for On-The Dial students. Adventure Club will be open for current families only. 
  Please let us know if your child will not attend on those days. 
• Jan 27, 2021: K-2 starts In-Person Monday-Thursday
• Feb 1, 2021: Preschool moves from 2-days/week to Monday-Thursday
• Feb 10, 2021: 3-5 starts In-Person Monday-Thursday
•  March 1, 2021: K-5 moves to Monday-Friday In-Person

Hours changing:  We will  move back to our 6 a.m. opening time for morning care at all sites beginning Feb. 10, 2021.

Families with a current accepted contract

If you have a current Adventure Club contract and have been using School Day Care, we will alter your current contract based on when your child will be returning to school. For example; if you have a 2nd grader and a 5th grader, we will change your second graders contract to no longer reflect school days M-Th beginning January 27th. Your 5th graders contract would not drop school days until Feb 10. If you have a before and after school schedule, it will be left unchanged. If your current contract has Fridays, these would remain part of your contract during the period that schools are In-Person M-Th only. If you need to make changes to your schedule beyond school going back in session (ie: dropping or adding before and after school), you can submit a contract change to reflect that through your eleyo account.

Families who do not have a current accepted contract

You can register for before and after school care based on the start date you need it. We will accept contracts on a first come, first serve, space available basis. Due to the limited space for full days, it is unlikely that you will be able to add Fridays during the period that school is not In-Person on Fridays. Register through your eleyo account.

Families who are currently on our waiting list 

If you are on our waiting list for full day care and did not get a space, but anticipate having before and after school needs when school goes back in session, please submit a new contract with your new schedule needs for when school is in session through your eleyo account.

COVID-19 Mitigation Information

Our priority is to provide child care in the safest way possible. Therefore, the following changes will be necessary to follow state COVID-19 health guidelines and direction from the Minnesota departments of education (MDE) and health (MDH), and the United States Center for Disease Control (CDC):

• We will practice social distancing and align with the state safety recommendations by placing students in smaller groups and utilizing highly predictable settings.
• Students and staff will be placed in small groups and grouping will be more consistent than regular Adventure Club (less mixing of kids on site)
• Movement from one space to another will be limited and controlled.

School Day Care during Distance Learning or Hybrid Models:

In accordance with Executive Order 20-94 families where all parents/guardians qualify as Tier 1 workers and work outside of the home will receive childcare at no cost during the school day when school is not in-person. For more information about the process to qualify, contact adventureclub@stillwaterschools.org

Enrollment is guaranteed assuming that the registration requirements have been met, there is space available for care, and we have received your online registration.

Families are offered an early bird registration fee. Early commitment to Adventure Club ensures that we will be able to properly prepare staff and programming. Adventure Club reserves the right to not accept or process any paperwork two-weeks prior to and two-weeks after the start of any session. 

School Year Contract Options:

• Option 1 – Consistent Schedule: Families can sign up for a mix of AM and PM programming periods with the same schedule every week.  You are charged for the days of care you have contracted for, whether your child attends or not.  Requests for schedule changes can be made online, but will require a $20 change of contract fee, and will be accepted on a space available basis.  In addition, all changes require a two-week processing period before a child’s new schedule takes effect.

• Drop-In Care -- Only available with Consistent Schedule: Request a day as needed with at least 24 hours notice. Our online system will allow families to request days with three days advance notice. If families need more immediate assistance, they must contact their child’s Site Lead either in writing or verbally.  Enrollment is based on available space. There is no guarantee  that we will have space available for your child(ren).  You will only be charged for any days that are approved, unless you notify the site to cancel within three working days of the approval date.

• Option 2 -- Non-School Day Only: Families can sign up for this contract if they are interested in signing up for non-school days only. Non-school day registration opens approximately 5 weeks before the non-school day, and registration must be received at least 2 weeks prior to given non-school day.

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Summer Contract: 

Our Summer Contract is based on the days you need care.  Families are presented with dates that our summer program is available at the time of registration.  Pick the dates you will need care when registering.  Omit days care is not needed (i.e. grandparent visit, vacations, camps, etc.).  Once you have picked your days and the May deadline has been reached, you will not be able to remove or exchange days.  Additional days may be added by requesting Drop-In care.

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District-Wide Non-School Days: 

On district-wide Non-School Days Adventure Club is open 7 AM to 6 PM. Online sign up for Non-School Days opens five weeks prior to each Non-School Day and closes two weeks prior.  Within two weeks, please contact your site leader regarding availability. Due to the lower enrollment for these days, care is offered at fewer sites.  Cancellations must be made before the two week online registration deadline, with a $20 change fee.  Failure to cancel by this deadline will require payment for the full amount for that day.  

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Non-district, Non-resident Student Enrollment:

Students who are enrolled in schools outside of Stillwater Area Public Schools can register with a non-school day only contract to attend non-school days. Summer Adventure Club programming is open to students who are enrolled outside of Stillwater Area Public Schools.

2020-2021 School Year Rates

Tuition is billed in advance of services on a monthly basis. Invoice notifications are distributed around the 25th of each month for the following month. Payment in full must be received by the 15th of each month to avoid a late payment fee and to allow your child to continue in the program.

Registration fees are non- refundable.

Consistent Daily Fees

• Before School AC (7:00 - 8:40 a.m.) = $12.20 per child, per day
• School Day Care on Distance Learning Days (SDC: 8:40 a.m. - 3:10 p.m.) = $18 per child, per day*
• After School AC (3:10 - 6:00 p.m.) = $12.70 per child, per day
• District Non-School Day AC (7:00 a.m. - 6:00 p.m.) = $42 per child, per day

Drop-In Daily Fee

(if space available, need consistent contract)

• Before School AC (7:00 - 8:40 a.m.) = $15.70 per child, per day
• School Day Care on Distance Learning Days (SDC: 8:40 a.m. - 3:10 p.m.) = $21.50 per child, per day*
• After School AC (3:10 - 6:00 p.m.) = $16.20 per child, per day
• District Non-School Day AC (7:00 a.m. - 6:00 p.m.) = NOT AVAILABLE

*Families where all parent/guardians qualify as Tier 1 and work outside the home qualify for free school day care for their Kindergarten to age 12 students.

2021-2022 School Year Rates: 

Consistent Daily Fees

• Before School AC (6:00 - 8:40 a.m.) = $12.50 per child, per day
• After School AC (3:10 - 6:00 p.m.) = $13.00 per child, per day
• District Non-School Day AC (6:00 a.m. - 6:00 p.m.) = $43 per child, per day

Drop-In Daily Fee

(if space available, need consistent contract)

• Before School AC (6:00 - 8:40 a.m.) = $16.00 per child, per day
• After School AC (3:10 - 6:00 p.m.) = $16.50 per child, per day

Combine Preschool and Adventure Club for a full day program for children ages 3-5. Flexible, high quality, extended day care is offered at our Early Childhood Family Center. Families can choose between before, mid-day and after preschool options. Experienced, creative professionals deliver individualized care throughout the school year, on non-school days, and during the summer. Activities provide a balance between structured and non-structured play.

Online registration opens for ALL families on Tuesday, April 6, 2021 at 7 am. Registrations received between April 6-12 will be charged a $20 early-bird registration fee.
Registrations that come in beginning April 13 will be charged the regular registration fee of $40 per child.
 

Registration for Summer Adventure Club will open on March 15, 2021 and remain open through April 16th. Students entering Kindergarten in the Fall of 2021 are eligible to register for Summer Adventure Club. Students entering 4 year old preschool can only register for Adventure Club if they have participated in Three School at the Early Childhood Family Center this school year.

Summer 2021 Sites

• Early Childhood Family Center
  Children PreK- entering grade 1
   
• Stillwater Middle School
  Children entering grades 2-7
   
• Brookview Elementary School
  Children entering grades K-7
   
• Lake Elmo  Elementary School
  Children entering grades K-7

Because we will still be operating off of a smaller group/pod model, we will not be offering a separate Spin program. Rather, we will have our groups/pods reflect similar age level groupings so that programming can be age appropriate. We have not planned field trips for this summer, as we are not sure where current COVID-19 guidance will be for youth programs and public settings. Instead, we will be bringing in fun presenters and activities to come to us. See the calendars below for each site. Please note, some of these calendars may have more events added as we continue to plan for summer!

We will be unable to accommodate partial summer schedules for Summer 2021. As much as we would like to accommodate a variety of schedules, doing so will not allow us to create consistent groups. Consistent groups are part of the COVID-19 guidance for youth programs we will be following this summer. In order to be eligible, you must sign up for at least 8 weeks of summer, and register for at least 3 days a week. 

Summer 2021 Rates
Program runs from June 9- August 20, Monday- Friday (closed on July 5)
Registrations include a $20 per child early-bird registration fee. 
After April 16th, the registration fee increases to $40. We will be unable to accommodate drop-in contracts, but if you add to your originally scheduled dates after April 16, they will be charged at the drop-in rate.

24-29 days              $46.20 per day per child
30-39 days              $43 per day per child
40 or more days     $40 per day per child
Drop in rate             $49.20 per day per child
 

Face Coverings

Adventure Club, in accordance with Executive Order 20-81 will require the use of face coverings in all indoor spaces. This Executive Order applies to all Minnesotans, making exemptions for those with a medical condition, mental health condition, or disability that makes it unreasonable for the individual to maintain a face covering.

Face coverings may be temporarily removed:

• When outdoors 
• When eating or drinking
• While napping at rest time (for younger children)

Smaller groups/Physical Distancing Expectations

Adventure Club is normally a choice based program with several choices available to students and movement in between choices. To try to limit the amount of contacts students and staff have each day, we will be keeping students in smaller groups, and movement between spaces will be limited and controlled.  Students will be asked to distance themselves from each other whenever possible.

Cleaning and Hygiene

Custodians will be cleaning bathrooms, bottle fillers and door handles several times a day, along with cleaning the rooms at the end of each day. Adventure Club staff will be cleaning toys, tables, computers/iPads and other equipment several times a day. Groups will be washing hands often and hand sanitizer will be available in every space.

Self-Screening

Before leaving your home each day, you must screen your student for the symptoms listed below and take their temperature. Participants must stay home if they are ill. Parents need to be on the alert for signs of illness in their children and to keep them home when they are sick. 

• Participants must be healthy and symptom free for the last 10 days and have a temperature under 100 degrees fahrenheit.
• Symptoms of COVID-19 may include fever, cough, shortness of breath, chills, headache, muscle pain, sore throat, loss of taste or smell, congestion or runny nose, nausea, vomiting and diarrhea. 
• Participants who have been in close contact with someone who was diagnosed or suspected to have COVID-19 within the last 14 days cannot attend.  
• Participants who appear ill will be removed from the program.  
• If a participant is diagnosed or presumed positive for COVID-19, please contact your site immediately.

Be aware that we reserve the right to conduct additional screenings at our discretion. Parents will also be asked to sign their children in at the vestibule and not enter the building to reduce the amount of people entering. More information about this will come out in the next newsletter.
 

Authorization to Administer Medication form
If a child is required to take a prescription or over the counter medication during Adventure Club hours, we must have an Authorization to Administer Medication form signed by a physician and the parent.

Allergy Plan form
When you register for Adventure Club, you will be asked if your child has allergies and whether or not your child needs an allergy plan. Check yes that you need an allergy plan if your child has a severe allergy that staff will need to be aware of and/or a response plan that requires medication (epi pen, benadryl, etc). Check no if your child has an allergy that you just want us to be aware of, but it does not require a care plan (dogs/cats, mild seasonal allergies, etc). If you check yes to needing an allergy plan, you will need to fill out the Allergy Plan form below.

School Year - Contract Changes

There are three types of contracts, Consistent Schedule, Pick Your Days and Drop in Care. If you need to change your contract, fill out the Contract Change Form and submit it to our business office at least two weeks prior to the change. A $20 processing fee will be charged to your account.

Schedule Changes

Changes to your child’s daily schedule can be made online in the Eleyo system by logging into your account. Eleyo does not allow changes to be requested for a month that has been invoiced.  If you want the change to occur in two weeks and the system is not allowing it, you will need to fill out the Contract Change Form.  A $20 processing fee will be charged to your account.

School Year -- We require a two-week notice for changes to your schedule. Changes to contracted days within a Consistent Schedule care plan will result in a $20 processing fee beginning after the August registration deadline. There are no additional processing fees for changing Pick Your Days if submitted online by the 15th of each month.

Summer -- Changes to your scheduled dates will be accepted through the registration deadline. After that date you can add Drop in Care if space is available by submitting a request in the Eleyo system. Exchanging or eliminating days is not allowed after the deadline.

Vacation Request (school year only)

Vacation credit is for non-use of service. To receive vacation credit, you must be on a Consistent Schedule contract. Submit a Vacation Request Form before your vacation begins. Sorry… vacation time cannot be substituted for absence. You may receive one day of credit per child for each day you are contracted in a one-week period. Credit will be given AFTER the vacation dates. Vacation credit does not apply to the summer program.